Mailroom & Print Shop
IN THIS SECTION
Folder/Stuffer/Sealer Machine
The Print Shop has a Folder/Stuffer/Sealer machine available. The machine will eliminate the need to contract an outside source to perform folding of letters, stuffing and sealing of envelopes. All folding, stuffing and sealing of envelopes will be done in house only. Please review the following information to help in your process of getting important information to parents and students:
The process is very simple: Submit a print job to the Print Shop – materials will be folded and stuffed into an envelope – addressed envelopes will be given to the Mailroom to mail to the parents/students – unaddressed envelopes will be given back to the department/school. A mailing requisition will need to be provided to meter your job.
- The machine will fold (3) three different sheets of 8.5 x 11 paper – stuff into an envelope – seal envelope (envelope can be left unsealed if you prefer)
- Envelopes can be addressed by department/school prior to being stuffed or after being stuffed. The SBCSC Print Shop is unable to address the envelopes.
- Window envelopes can also be used if you have a personalized letter you are sending to a parent/student, however please make sure that the address is located in the top portion of the letter (report card template works perfectly)
- Jobs that consist of under 100 envelopes can be done at the department/school level, however the Print Shop can fold your materials for you to make stuffing the envelope a lot easier
- Envelopes issued by SBCSC will only be allowed to be used with this Folder/Stuffer/Sealer. The necessary regular and window envelopes can be ordered through Christy Heim/Purchasing Department.
- Materials will only be accepted if the materials are printed by the Print Shop. Outside printing (desktop printers) will not be accepted.
- Envelopes must be sent to the SBCSC Print Shop as soon as the job is submitted. Having all the materials available at the same time will speed up the process of folding, stuffing, and mailing.
- Three day notification will be needed prior to date to be mailed.
If you have further questions, contact the Print Shop at 393-6095 or printshop@sb.school.
Project Procedures
The following procedures must be followed when requesting service from the Print Shop.
- You may contact the Print Shop at printshop@sb.school, or 393-6095. Do not use staff personal email addresses. The above email is the only email address the Print Shop will use for communication.
- Print jobs submitted through Google Drive or emailed files will be accepted on the Digital StoreFront program as an “offline approval." However, an offline request must be put through StoreFront and approved by the Principal/Director.
- Print jobs submitted are saved in the system for 7 days only. If the job is not approved by Principal/Director within 7 days the request is deleted from the system.
- Use StoreFront when submitting jobs to the Print Shop. Using a hard copy for printing results in a lower quality result. Contact the Data Management Department for StoreFront training. StoreFront will save all printing requests for future printing.
- See the Digital StoreFront Manual
- Print jobs must be print ready when submitted to the Print Shop. The Print Shop will not make any changes or adjustments to an original document. All jobs will be printed the way they are submitted – please take the time to proof read your documents/jobs before submitting them.
- Black and white printing will be done at no charge to schools/departments. However if you have color printing done you will be charged $.10 a side for 8.5x11 size paper. Color printing charges will be invoiced by the Purchasing Department at the end of each month.
- With the closure of the Stores Department, previous stock jobs can be ordered through StoreFront only. When placing your order please reference the previous stock number for printing.
- Copyrighted materials cannot be printed by the Print Shop without written permission. It is unlawful to reproduce copyrighted materials without permission. Materials that have a copyright must have written permission to reproduce from the owner of the copyright. Copyrighted materials submitted to the Print Shop without the required written permission will be denied.
- Large print jobs must be sent to the Print Shop 5 days prior to your target deadline. Smaller print jobs will need 2 – 3 days.
- Completed printing jobs will be sent to the schools/departments. Completed print jobs cannot be picked up from the Print Shop so please plan accordingly.
- Print jobs consisting of 100 or more sheets must be printed by SBCSC/Print Shop. Do not use the schools/departments copy machines for large quantities. (Example: A packet of 20 sheets and 10 sets are needed to be printed = 200 sheets total - needs to be printed by the Print Shop, packet of 5 sheets and 10 copies are needed to be printed = 50 sheets total – can be printed from the schools/departments copy machine).
- SBCSC/Print Shop cannot print anything larger than 12x18 in size nor do any laminating.
- Here is the form to order business cards:
- High school newspapers have a separate agreement and will be sent to each high school at the beginning of each school year. The agreement must be signed and returned prior to any newspapers being printed.
If you have questions or concerns, contact John Ridenour, Printing Technician, at 393-6095 or Christy Heim, Print Shop Supervisor, at 393-6093.